Appointment generation · email, WhatsApp & SMS
Yavun identifies your best-fit prospects, reaches out across email, WhatsApp and SMS, handles objections automatically and books meetings directly into your calendar - with reminders that dramatically reduce no-shows.
Booking flow · illustration
Pick a 30-min slot
Timezone: Europe/London · 30 min call
Sample data · illustration only
40% fewer no-shows
With automated reminders
3× more meetings
vs. manual outreach
Illustration · sample data
Chasing prospects manually to book time is slow, inconsistent and falls apart when your team is busy. Automated appointment generation keeps the outreach running at the same pace whether you have one inquiry or one hundred, and follows up every no-show before they slip away.
40%
fewer no-shows
With automated 24h and 1h reminders across channels
< 60 s
to book
From clicking the link to confirmed calendar slot
3×
more meetings booked
vs. manual outreach at the same list size
Auto
re-booked on cancel
Cancellations trigger a new slot offer immediately
Sample data · illustrative
Managed service
Our team identifies your ideal meeting prospects, writes the outreach sequences, builds the booking flows in Yavun and manages follow-up so your calendar fills consistently without your team chasing leads.
Self-serve platform
Connect your calendar to Yavun, set up the outreach sequence and let the platform handle reminders, no-show follow-up and cancellation re-booking automatically.
1Outreach sequences
Yavun identifies contacts in your list who match your ideal meeting prospect profile - by score, industry, lifecycle stage or engagement level - and enrolls them in a targeted outreach sequence. The sequence runs across email, WhatsApp and SMS with a booking link at every step, personalized with the prospect's name and a specific reason to meet.
Outreach sequence · illustration
3-step booking sequence
“Hi {name}, quick question about your pipeline…”
“Hey {name}, did my email land? Happy to jump on a 15-min call…”
“{name}, last nudge — grab a slot here: yavun.co/book”
Sample data · illustration only
Illustration · sample data
2Booking flow
Yavun's booking link takes the prospect to a lightweight scheduling page showing your real-time availability. They pick a slot, confirm their details and the meeting appears in both calendars immediately - with a confirmation sent to them via their preferred channel. No back-and-forth emails, no double bookings, no manual calendar management.
Booking flow · illustration
Pick a 30-min slot
Timezone: Europe/London · 30 min call
Sample data · illustration only
Illustration · sample data
3No-show reduction
Yavun sends two reminders before every meeting - 24 hours out and 1 hour out - across email and WhatsApp. If the prospect misses the slot, a follow-up fires within 30 minutes with a new booking link and a short message. Cancellations trigger a re-booking sequence immediately. The result: significantly fewer empty slots and more recovered meetings per month.
No-show reduction · illustration
Reminder and re-booking timeline
Email reminder sent
SMS reminder sent
No-show detected
Re-booking link sent
Follow-up #2 if no rebook
Sample data · illustration only
Illustration · sample data
First outreach message to post-meeting follow-up - all managed inside Yavun across email, WhatsApp and SMS.
ICP and list
We define the ideal meeting prospect and build the target segment in Yavun.
Sequence and copy
Outreach messages written for each channel and step.
Booking setup
Calendar connected, booking page configured, reminders wired up.
Launch
Outreach goes live; first meetings typically booked within 48 hours.
Still unsure? Talk to our team.
Yes. Yavun connects to Google Calendar and Microsoft Outlook to show real-time availability on the booking page and write confirmed meetings directly to both the prospect's and the rep's calendar.
Yes. The Yavun booking page carries your logo, brand colors and a short description of what the meeting covers. The qualifying question, meeting duration and available hours are all configurable.
A meeting where the prospect did not attend and did not cancel or reschedule beforehand. Yavun flags these automatically and fires the re-booking sequence within 30 minutes of the missed slot.
Three touches over seven days is the default: an initial message with the booking link, a follow-up two days later if no response, and a final message on day seven before the contact exits the sequence. Steps and timing are adjusted to your audience.
Yavun is most effective for warm outreach - contacts who have engaged with your campaigns, visited your site or been scored above a threshold. For cold outreach, WhatsApp requires an opted-in contact; email cold outreach is subject to your local regulations and is handled with appropriate consent practices.
Yes. Round-robin routing distributes meetings evenly across your team from a single booking link. Each rep's individual availability is respected, and the meeting is assigned and confirmed to both parties automatically.
Book a free call and we will map out your ideal prospect profile, show you what an appointment generation sequence looks like for your business and estimate how many meetings it would add per month.