Events & exhibitions
Fill the room. Keep the momentum.
We keep everyone invited, informed and looking forward to it, across every stage from the first save-the-date to the thank-you afterwards.
- Save the dates
- Invitations
- RSVPs
- Registrations
- Ticket confirmations
- Travel & stay details
- Agenda updates
- Day-before reminders
- On-the-day timings
- Thank-you messages
- Photo galleries
- Next-event invites
Whatever fills the room, the job is the same.
A trade show, a training day and a family celebration need very different words. Underneath, they all need the right people invited, replies in one place and nobody left guessing.
- Conferences & summitsRegistrations that turn into attendance.
- Exhibitions & trade showsMeetings booked before the doors open.
- Product launchesThe right audience in the room on the day.
- Award nights & galasInvitations, tables and confirmations.
- Offsites & customer daysEveryone briefed, nobody chasing details.
- Community & cultural eventsWord spread wide, close to home.
- Workshops & trainingSeats filled, materials delivered after.
- Weddings & celebrationsA guest list that answers for itself.On Viteplan
One event. Months of momentum.
The day is the easy part to picture. What decides how it goes is everything sent before it, and everything sent after.
01Reach everyone you meant to
One list, one message, every guest or invitee reached on a channel they read.
02Know who's actually coming
Replies and registrations collected in one place, not across chats and inboxes.
03Stop answering the same question
Travel, timings, parking and dress code, answered once and sent to everyone.
04Cut the no-shows
Timely reminders in the days and hours before, so plans don't quietly slip.
05Handle the last-minute change
When a time or venue moves, everyone hears within minutes.
06Keep it going afterwards
Thank-yous, photos, materials and the next invitation, while they still remember it.
Every channel, in its place
Six moments in every event.
Six moments in every event, each one on the channel that suits it best.
- 01AnnounceSave the date goes outSocial
- 02InviteInvitations with every detailEmail
- 03ReplyRSVPs and registrations in one placeWhatsApp
- 04ConfirmInstant tickets and confirmationsTransactional email
- 05RemindNudges as the day approachesSMS
- 06Follow upThank-yous, photos and next stepsEmail
The full event journey
One event. Everyone kept in the loop.
What each of these moments looks like for your guests, for the team running the day, for you, and what Yavun handles behind the scenes.
1Announce
- Your guest
- Hears about the date early enough to keep it free.
- Your team
- Shares one announcement instead of telling people one by one.
- You, the host
- Knows the word is out, and to whom.
- Yavun
- Plans and schedules the announcement across social and email.
2Invite
- Your guest
- Gets a proper invitation with everything needed to decide.
- Your team
- Stops rewriting the same details in every message.
- You, the host
- One guest list, not several versions of it.
- Yavun
- Builds and sends the invitation, and keeps the list clean.
3Reply
- Your guest
- Replies in a tap, and asks a question if they have one.
- Your team
- Sees who has replied without chasing anyone.
- You, the host
- A running picture of who is coming.
- Yavun
- Collects RSVPs and registrations and answers common questions.
4Confirm
- Your guest
- Gets a ticket, pass or confirmation they can rely on.
- Your team
- Knows the numbers before the day, not on it.
- You, the host
- Every attendee is on record.
- Yavun
- Sends confirmations and joining details automatically.
5Remind
- Your guest
- Gets a timely nudge with timings and directions.
- Your team
- Prepares for the people who are actually turning up.
- You, the host
- Fewer empty seats and fewer surprises.
- Yavun
- Sends reminders on WhatsApp or SMS, and any late changes.
6Follow up
- Your guest
- Receives a thank-you, the photos or the materials promised.
- Your team
- Has the conversations in one list, not on business cards.
- You, the host
- The event keeps paying off after it ends.
- Yavun
- Runs thank-yous, feedback and the follow-up sequence.
Where RSVPs actually happen.
Guests reply where they already chat. Invitations, replies, questions and last-minute changes stay in one thread your team can answer.
- Invitations and RSVPs
- Guest questions, answered by your team
- Same-day changes that reach everyone
Illustration · sample event
Marketing + transactional email
The invitation, the ticket and the thank-you.
Full invitations and agendas, instant registration confirmations, and the follow-up afterwards, handled together.
- Invitations and agenda updates
- Tickets and registration confirmations
- Thank-yous and post-event follow-up
Illustration · sample event
Social media
Build the anticipation.
Announcements, speaker reveals, countdowns and posts from the floor, so people who haven't registered still hear about it.
- Save-the-dates and countdowns
- Speaker and highlight reveals
- Live posts during the event
Illustration · sample event
Weddings
Weddings have a platform of their own.
Wedding communication is its own craft: one guest list spread across families and cities, several events inside a single celebration, and replies that arrive over weeks. So weddings run on Viteplan, a dedicated wedding platform, with its guest messaging delivered through Yavun.
Invitations, reminders and guest updates are delivered through Yavun.
Viteplan
All-in-one wedding invitations and guest management
Digital invitations
Invitation cards, video invitations and save-the-dates.
Wedding websites
A site for the celebration, with control over what each guest sees.
Events & guest list
One list across every event, and who is invited to which.
RSVPs in one dashboard
Replies tracked in one place instead of across chats.
A separate platform, built for weddings.
Visit Viteplan(opens in a new tab)Platform integration
Viteplan doesn't send the messages. It asks Yavun to.
Viteplan is registered as a platform on Yavun, with its own client ID and secret key. When a couple sends an invitation or a guest replies, Viteplan's servers call Yavun's API with those credentials, and Yavun delivers the message. Guests never see Yavun, and Viteplan never had to build messaging of its own.
Add Yavun to your platformYour platform, your interface
Your users stay in your product the whole time.
Client ID and secret key
Each platform gets its own credentials, kept on its servers.
Email, WhatsApp and SMS
One integration covers the channels you enable.
Customer story · Viteplan
How Viteplan built their entire wedding communication layer on Yavun.
Questions, answered.
Do you only work on large events?
No. The same plan scales from a workshop for a dozen people to a multi-day exhibition. What changes is how much goes out, not how it works.
Do you work with our existing registration or ticketing tool?
Often, yes. Tell us what you use and we'll explain how we can connect to it or work alongside it.
Can guests reply on WhatsApp instead of a form?
Yes. RSVPs and registrations can come in over WhatsApp, with replies collected in one place for your team.
Can you send tickets and joining details?
Yes. Transactional messages can carry tickets, passes and joining details alongside your invitations and reminders.
What about weddings?
Weddings run on Viteplan, a dedicated wedding platform for invitations, wedding websites and guest lists, with its guest messaging delivered through Yavun.
Do you work with planners as well as hosts and organizers?
Yes. We can work directly with you, or alongside the planner or agency running the event.
What happens if something changes at the last minute?
A change in time, venue or agenda can go out to everyone at once, on the channels they already check.
Can you guarantee attendance?
No honest agency can. We set clear goals, measure what matters and report openly on what's working.